[9512] in APO-L
Re: Chapter Roster
daemon@ATHENA.MIT.EDU (Scott Begin)
Thu Sep 29 19:59:44 1994
Date: Wed, 28 Sep 1994 23:25:00 EST
Reply-To: Scott Begin <0005555440@MCIMAIL.COM>
From: Scott Begin <0005555440@MCIMAIL.COM>
To: Multiple recipients of list APO-L <APO-L%PURCCVM.BITNET@mitvma.mit.edu>
Uncle Tex <SCURRY@VM1.TUCC.TRINITY.EDU> writes:
"Rumor has it that for a modest fee (like $5) the national office will
send us a roster of everyone who was ever registerd as a member in our
chapter. If so, how do I go about reqesting such as list? Would this
list include the national member number (since we have not been very good
about keeping track)?"
Yes, it's true. Write a letter to nationals, enclose a check and you
will recieve a chapter roster back. For each member, this will include
name, national member number, chapter sequence number (1=1st member of
chapter on up to last activated member), home address (street, city,
state, zip, zip+4, and home phone number), year activated, and a status
code. The status indicates if the address is considered "good" (no
returned mail), if the person is deceased and whether the person is an
active, alumni, life, advisory, or honorary member.
From my experience, these are an excellent way to start a member listing
for your chapter, as only nationals keeps a list of names. Some of the
addresses are questionable, but others are OK. When I was working with
my chapter's info, I found a lot of recent grads that had addresses
listed wrong (probably due to moving alot getting started). Of the
limited sample I mailed to, I think I got about 2 or 3 returns out of
20. If you mail stuff to people regularly, this percentage should go
down. Once you have the names, you can consult your campus alumni
office for addresses (ones listed the same in both places are usually
correct).
I worked a lot with my chapter's alumni list when I was Corresponding
Secretary (1990-91), starting with about 25 names and getting it up to
all 600+ members. I will say that computer system at national has
inproved since I first started working with it. From my visit to the
office last summer (and having them check my address), I learned that
they are using a Paradox for Windows database, but not much more.
If you have any further questions regarding keeping/maintaining this
info, don't hesitate to ask. I can't guarantee replies before next
week, as I am leaving friday morning for the Section 54 Conferance at
Michigan Tech (It's ONLY 6 hrs from Chicago:).
YiLFS,
Scott A. Begin Epsilon Beta Alumni, Central Michigan University
5555440@mcimail.com
